Data Backup & Restore

Export your full pharmacy data as JSON or Excel and restore from a backup file.

Exporting a backup

Go to Backup in the sidebar. Four export options are available. Full JSON Backup exports everything — all medicines, patients, bills and purchase orders in a single JSON file. Medicines Excel exports only your medicine inventory as a spreadsheet. Patients Excel exports only patient records. Both in One Excel exports medicines and patients together in one workbook with two sheets.

When to back up

Export a Full JSON Backup at least once per week and save it to Google Drive or your computer. Export before making large changes like importing new medicines. Export at the end of each month before closing the period.

Restoring from backup

Click Choose Backup File and select a JSON backup file. The system shows a preview of what will be imported — number of medicines, patients and bills found in the file. Click Restore Data to import. The restore uses upsert: existing records are updated, new records are added and nothing is deleted.

What restore does NOT do

Restore does not delete any existing data. If a medicine already exists with the same name it is updated with the backup values. If it does not exist it is created. Bills are skipped if they already exist in the database to prevent duplicate invoices.