Purchase Orders & Supplier Management
Order from suppliers, receive stock, and track payments in one workflow
Overview
Create purchase orders for your suppliers, receive deliveries with batch and expiry data, and auto-update inventory — all in one workflow. The supplier database tracks contact info, payment history, outstanding balances, and delivery performance.
Standard Operating Workflow
Create Purchase Order
Select supplier, add medicines with ordered quantities and unit cost. PO number auto-generated. Status: Pending.
Send to Supplier
Print PO or share via WhatsApp. Supplier confirms order.
Receive Delivery
Click Receive — enter actual quantities received (may differ from ordered), batch numbers, and expiry dates for each item.
Auto-Update Inventory
Medicine stock automatically increments. PO status changes to Received.
Record Payment
Enter amount paid to supplier. Outstanding balance tracked. Partial payments supported.
Key Operational Benefits
Real-World Healthcare Scenarios
Received Short Delivery
Ordered 200 Paracetamol strips, supplier delivered 180. System records 180 received, 20 short. Invoice adjusted. Supplier balance updated.
DRAP Audit Trail
Inspector asks about Batch BATCH-002341. Admin pulls Supplier Purchase Records — shows it came from Muller & Phipps, PO-000012, June 5. Full chain of custody.