Administration

Accounting & Finance

This page brings together sales and collection figures, recorded expenses, estimated medicine margins, yearly trends, and an FBR/GST summary.

How to find this page

1
Sign in to EliteHMS
2
Select the correct location from the top bar
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Choose Accounting from the left menu

Accounting option in the left menu — Accounting in the left menu

Tip:If the displayed month shows zero values, there are no recorded bills or expenses for that month at the selected location.

Select a reporting period

Use the month selector in the top right to change the month. The P&L, Expenses, Medicine Margins, and FBR / Tax sections use the selected month. In Yearly Trend, choose a year instead.

The four summary cards show this month’s Revenue, Expenses, Profit, and Collected amount. The page compares revenue, expenses, and profit with the previous month when comparison data is available.

Month selector and the four summary cards — Month selector and summary cards

P&L Statement

The Profit & Loss Statement tab summarizes:

Gross Revenue: Total bill amounts recorded in the selected month.
Discounts: Discounts recorded on those bills.
Net Revenue: Gross revenue after discounts.
Cost of Goods Sold (COGS): Estimated cost of the medicines sold.
Gross Profit: Net revenue less medicine cost.
Operating Expenses: Expenses entered for the selected month.
Net Profit: Gross profit less operating expenses.
Payment Collection: Amount collected, grouped by payment method, plus outstanding balances.

Profit & Loss Statement with gross revenue, COGS, and net profit — The Profit & Loss Statement

The chart groups expenses by category. Export Excel downloads a workbook containing the P&L and, when available, medicine margin details.

Warning:COGS is estimated using each medicine’s current purchase price and quantity sold. It may differ from accounting figures prepared using historical purchase costs or other accounting methods.

Expenses

Choose Expenses to review entries for the selected month. You can filter by category, use the page controls to browse entries, and export the displayed expenses to Excel.

To add an expense, choose Add Expense and enter:

1
Category and Title / Description
2
Amount and Date
3
Payment method
Cash, Bank Transfer, Cheque, JazzCash, EasyPaisa, or Other.
4
Vendor/supplier, invoice number, and reference or cheque number if available
5
If applicable, select GST Applicable (FBR)
Enter the GST rate and vendor NTN. The form shows the GST amount and total with GST.
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Add notes if needed
The form also has a Recurring expense option with Monthly, Quarterly, or Yearly cycles.
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Select Add Expense to save it

Add Expense form with category, amount, payment method, and GST options — The Add Expense form

Existing entries can be edited or deleted from the Expenses list.

Tip:Keep invoices and payment evidence according to your organization’s recordkeeping process.

Medicine Margins

This tab analyzes medicines sold during the selected month. It shows revenue, quantity sold, average selling price, purchase price, COGS, gross profit, and margin percentage. A chart highlights the top medicines by revenue.

Use these figures to compare recorded sales with estimated product costs.

Note:Margin results depend on the purchase prices stored for the medicines.

Yearly Trend

Select Yearly Trend and choose a year to compare monthly revenue, collections, expenses, profit, bill count, and margin. The chart and table make it easier to spot changes across months.

FBR / Tax

The FBR / Tax tab shows a GST summary for the selected month, including output tax from bills, input tax from GST-marked expenses, the calculated net amount payable or excess credit, and vendor-wise expense tax information. Export for FBR downloads the summary to Excel.

Warning:Treat this as a preparation summary, not a tax filing or confirmation of tax liability. Check the figures, invoices, rates, and current requirements with your accountant or tax adviser before submitting anything to FBR.

Short definitions

Revenue: The amount billed for sales.
Collected: The amount of bill payments received.
Outstanding: The amount still unpaid on bills.
COGS: The estimated cost of the products sold.
Gross profit: Revenue after discounts, minus the estimated product cost.
Net profit: Gross profit after recorded operating expenses.
Margin: Profit shown as a percentage of revenue.
GST: Goods and Services Tax.
NTN: National Tax Number.
Recurring expense: An expense marked as repeating.

Note:The form records a recurring cycle, so check the expense list to confirm future entries are recorded.