Medicines

You can add and update medicine records, search the list, check expiry or low-stock items, and scan barcodes.

How to Find This Page

1. 1

   Sign in to EliteHMS

2. 2

   Select Medicines from the left-hand menu

Search and Filter

Use the search box to find a medicine by its name, generic name, or batch number. Use the category menu and status buttons to narrow the list:

• All: Show medicines matching the current search and category.
• Expiring Soon: Show medicines nearing their expiry date.
• Expired: Show medicines past their expiry date.
• Low Stock: Show medicines at or below their minimum stock level.

The page shows up to 15 records at a time; use the page controls at the bottom to view more.

Add a Medicine

1. 1

   Select Add Medicine

2. 2

   Enter the required details

   Medicine name, purchase price, sale price, stock quantity, and expiry date are required.

3. 3

   Add the other details where available

   See the list below.

4. 4

   Check the details, then select Add Medicine

Other details you can add:

• Generic name, category, dosage form, and strength
• Unit, manufacturer, and batch number
• Minimum stock alert
• Manufacturing date and storage location
• Whether a prescription is required
• Description and barcode

AI Autofill

Enter the medicine name, then select the AI suggestion button beside it to fill some details, such as generic name, category, dosage form, strength, prescription requirement, and description.

Barcode Scanner

Select Scan Barcode to look up a medicine by scanning its barcode.

• If the barcode matches a medicine already in the inventory, its record opens for editing.
• If no medicine matches, the page opens the Add Medicine form with the scanned barcode filled in.

You can also scan from inside the Add or Edit form to fill the barcode field.

Understanding the Medicine List

When medicines are present, the table can show:

• Medicine: Name, generic name, dosage form, strength, and an Rx badge if a prescription is required.
• Category: The medicine’s category.
• Stock: Quantity currently recorded, its unit, and the minimum stock alert.
• Purchase / Sale: Recorded purchase and sale prices.
• Expiry / Status: Expiry date and whether the medicine is valid, expiring soon, or expired.
• Actions: Open available clinical information, edit the record, link substitutes, or delete it if your account has permission.

Update a Medicine

1. 1

   Select the edit button on the medicine’s row

   The form opens with the current details filled in.

2. 2

   Make the correction

3. 3

   Select Update Medicine

Low Stock, Expiry, and Substitutes

• A medicine is marked Low Stock when its recorded quantity is at or below its minimum stock alert. Update the minimum stock value to match your store’s needs.
• Expiring Soon means the expiry date is within the next 30 days. Check the physical package and batch before taking action.
• Expired means the expiry date has passed. Follow your pharmacy’s process for removing expired stock from sale.
• Use Link Substitutes to connect possible alternative medicines. The page suggests medicines in the same category first.

Deleting a Medicine

If you only need to correct a name, price, quantity, or date, edit the record instead. Delete access may depend on your account permissions.

Useful Checks

• Confirm the selected branch before entering stock.
• Check the medicine name, strength, dosage form, batch, and expiry against the package.
• Enter the correct stock unit and prices.
• Review AI suggestions before saving.
• Do not treat a linked substitute as automatic approval to replace a medicine.