Hospital & IPD
Blood Bank
Use Blood Bank to keep records of blood donors and units, review stock by blood group, track expiry dates, and record when a unit is reserved, issued, or discarded.
How to find this page
- 1
Sign in to EliteHMS
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Select Blood Bank from the left-hand menu
What this page is for
Use Blood Bank to keep records of blood donors and units, review stock by blood group, track expiry dates, and record when a unit is reserved, issued, or discarded.
Note:Blood Bank records are scoped to the selected location.
Tip:If the page shows 0 units available, no units are currently available in its inventory.
Warning:The Critical Stock Alert flags blood groups with fewer than two available units. It is a stock warning, not a clinical recommendation about which blood product to use.
Understand the summary cards
- Available: Units currently marked available.
- Reserved: Units held for a patient.
- Issued Today: Units issued today.
- Expiring (7d): Available units with an expiry date within seven days.
- Total Donors: Active donor records.
- Critical Groups: Blood groups with fewer than two available units.
The inventory overview shows available-unit counts for each blood group and, where present, a breakdown by component.
Note:Reserved, issued, expired, and discarded units are not counted as available stock.
Add a donor
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Select Add Donor
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Enter the donor’s name and select their blood group
These are required.
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Add other details as appropriate
Gender, age, CNIC, phone, email, address, occupation, and medical history.
- 4
If the donor has a disqualifying condition, mark the checkbox and record the reason
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Select Register Donor
The Donors tab shows donor ID, blood group, donation count, last donation, and an eligibility label. The app uses a 56-day interval after a recorded donation when calculating whether a donor may be eligible again.
Warning:Treat the eligibility label as a reminder only: donor screening and eligibility must be assessed by qualified staff under your blood bank’s policy.
Warning:Donor medical details are sensitive. Enter them accurately and share them only with staff who are authorized to access them.
Add a blood unit
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Select Add Blood Unit
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Select the Blood Group
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Choose a Component
Whole Blood, Packed RBC, Fresh Frozen Plasma, Platelets, Cryoprecipitate, or Single Donor Plasma.
- 4
Enter the volume and collection date
Confirm the Expiry Date against the blood bag label and your facility’s validated process.
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Choose the source: Donor, External Blood Bank, or Replacement
If applicable, link the donor or enter the external blood bank name.
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Record screening results and whether all required tests are clear
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Add storage location and cost if known
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Review the details and select Add Blood Unit
The expiry date is prefilled based on the selected component and collection date. The app generates a bag ID for tracking.
Warning:Always verify the actual expiry date and storage requirements from the unit label and your facility’s approved procedures before saving or using a unit.
Screening and issuing blood
In the Blood Units tab, search by bag ID, storage location, or patient. Filter by blood group and status to find a specific unit. Unit cards display details such as component, volume, source, donor, storage location, collection and expiry dates, screening status, and current status.
To issue a unit:
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Select Issue for an available unit
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Search for and select the registered patient
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Carefully compare the patient and unit details
The screen warns if their recorded blood groups differ.
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Enter the requesting doctor and notes, if applicable
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Confirm that the required cross-match was completed, then select Issue Blood Unit
The app records the issue and marks the unit as issued.
Warning:A displayed blood-group match or mismatch is not a compatibility assessment. The app does not replace laboratory testing, professional interpretation, bedside identity checks, or your facility’s transfusion protocol. Do not issue a unit based only on the inventory screen or its warning.
Warning:The system requires the unit’s screening tests to be marked clear before issuing it. Enter test results truthfully; never mark tests clear unless the required results have been verified.
Reservations and other unit actions
The summary and unit records include a Reserved status, and reserved units can be released from the Blood Units list.
Note:In the current screen, there is no visible button to create a reservation. If your workflow requires reserving a unit, follow your facility’s approved process and ask your administrator how to record it.
- Release: Returns a reserved unit to Available status. Confirm it is appropriate to release before doing so.
- Discard: Removes an available or reserved unit from usable inventory and prompts for a reason. Do not discard an issued unit through this workflow.
- Expired: Indicates an expired unit; it should not be treated as available.
Inventory Overview, Blood Units, and Donors tabs
- Inventory Overview: Stock by blood group and component, units expiring within seven days, and recent activity.
- Blood Units: Search and filter individual units by status and blood group. Use pagination if there are more results.
- Donors: Search donor records by name, CNIC, phone, or donor ID. Donor cards show donation history and the app’s eligibility reminder.
Tip:Select Refresh near the top of the page to reload inventory counts and expiry information.
Helpful terms
- Blood group: The ABO and Rh type recorded for a donor or unit, such as A+ or O−.
- Component: The prepared blood product, such as platelets or packed red cells.
- Cross-match: Laboratory testing used by qualified staff to assess whether a donor unit is suitable for a specific patient.
- Reserved: Set aside for a patient but not yet issued.
- Issued: Recorded as released for a patient.
- Expiry date: The final date the unit may be used under the applicable storage and blood bank rules.