Clinic & OPD
Prescriptions
The Prescriptions page lets authorized staff create digital prescriptions, find previous ones, view or print them, and convert an active prescription into an invoice.
How to Find This Page
- 1
Sign in to EliteHMS
- 2
Select Prescriptions from the left-hand menu
Note:Check the location shown in the top bar so you work with the correct branch.
Prescription Summary Cards
The cards at the top show:
- Total: All prescriptions for the selected location.
- Active: Prescriptions that are still active.
- Dispensed: Prescriptions converted into invoices in EliteHMS.
- Expiring (7d): Active prescriptions that expire within the next seven days.
Search and Status Filters
Search by prescription number, patient, doctor, or diagnosis. Use the status buttons to filter the list:
- All
- Active
- Dispensed
- Expired
- Cancelled
The list shows up to 15 prescriptions per page.
Tip:If the page says No prescriptions found, create the first prescription or check the search, filter, and selected location.
Write a Prescription
- 1
Select Write Prescription
- 2
Search for and select the correct patient
If the patient is not registered, add them from Patients first.
- 3
Enter the Doctor Name
The field may already contain a name; verify it.
- 4
Add a diagnosis or complaint if needed
- 5
Choose how many days the prescription is valid for
- 6
Add each prescribed medicine and complete its instructions
- 7
Review the summary, then select Create Prescription
Note:The app assigns a prescription number and calculates the Valid Until date from the validity period you selected.
Add Prescribed Medicines
You can search for an item in inventory using Quick-add from inventory, or enter a medicine name in a prescription row. Use Add Row to add more medicines.
For each medicine, review:
- Medicine Name
- Dosage: Amount taken at one time.
- Frequency: How often it is taken.
- Duration: How long it is taken.
- Total Qty to Dispense: Total units for the prescription.
- Route: How it is taken or applied, such as oral, topical, injection, inhaled, or drops.
- Instructions: Extra directions, if any.
Warning:Use the instructions from the authorized prescriber. Check the patient, medicine, dosage, frequency, duration, and quantity carefully before saving or printing.
View or Print a Prescription
Select the view icon to open a prescription. The details can include the patient, doctor, diagnosis, validity date, medicines, instructions, and notes.
Select Print PDF to create a printable copy. The list also has a PDF action for each prescription.
Convert to Invoice
For an Active prescription, select Convert to Invoice if you need to create a bill from it. The app asks you to confirm because conversion deducts stock.
Warning:Only medicines linked to inventory records with enough stock can be added to the invoice. Medicines entered as free text, or linked items without sufficient stock, may be skipped. Review the resulting invoice and linked medicines carefully.
After a successful conversion, the prescription is marked Dispensed and its linked invoice number appears in the list or prescription details.
Note:The generated invoice is initially unpaid. Record payment separately from Billing & Invoices.
Cancel a Prescription
For an Active prescription, select Cancel and confirm. Cancelled prescriptions cannot be converted through the normal action on this page.
Warning:If you find an error, the current page does not show an edit action; follow your organization’s correction process before cancelling and creating a replacement.
Keep Records Accurate
- Confirm the selected location and patient before creating a prescription.
- Verify the prescriber’s name and all medicine instructions.
- Check the validity date before printing or using the prescription.
- Treat prescription PDFs and patient details as private records.